Privacy Policy Brussels Running Coach
Last updated 29/01/2025
This privacy policy explains the collection, use and the sharing of your personal information when accessing or using our website and services.
Who is processing your data
S.A.W. Consulting, registered under the companies register number BE 0405.458.020, is the data controller responsible for managing and safeguarding personal data in accordance with applicable data protection regulations.
S.A.W. Consulting undertakes to collect and process your personal data in accordance with the applicable data protection regulations, including Regulation (EU) 2016/679 of the European Parliament and Council, dated April 27, 2016 (the GDPR).
Information Collected
- Identification information: your name, your address, your phone number, your e-mail, your birth date, your gender, your photo
- Your query/information provided on our contact information form on our website.
- Financial information: your bank account number, your invoice information
- Sensitive information:
- Health information connected to our services provided based on (wearable) fitness trackers
- Heart Rate, VO2 information, Sleep patterns, Weight, Height, BMI
- Activity and lifestyle data: type of workout, step count, calories burned, exercise type and intensity, workout history and patterns, exercise duration information, nutritional habits
- Location and Movement Data
- GPS Location tracking
- Routes taken during workout
- Altitude and elevation information
- Health information connected to our services provided based on (wearable) fitness trackers
- Additional data may be collected: your IP address, Browser type, device information, website usage patterns and analytics
How your information is used
The information collected is used for:
- Providing personalized coaching services
- Providing and processing invoicing information
- Sending newsletters
- Posting on the Brussels Running Coach Facebook and Instagram pages about your achievements
Legal basis for processing your personal data
- Processing your data is necessary to fulfill our contractual relationship and provide necessary services
- Consent to process your health related, location and movement information, to send you our periodic newsletter and to post your achievements on our Facebook and Instagram page
Who are the recipients of your data
Your data is only accessible to authorized persons: your personal coach and the coach coordinator
Data Retention
Some of your data may be retained to comply with legal obligations, resolve disputes and enforce agreements.
Your identification and financial information collected for invoicing purposes is retained for 7 years as required by the legislation. After this period your data will be destroyed.
Your healthcare data and location and movement data will not be processed anymore, and historical data will be deleted once you have revoked your consent and/or our contractual relationship has ended.
How is your data protected?
S.A.W. Consulting makes every effort to respect your privacy. Your data linked to the coaching application is stored in the cloud in the EU, in the OVH Data Center in France. Your data may be also stored locally on your coach’s encrypted computer. You can access, update, delete your personal data from the system used to provide coaching services. You are encouraged to use strong, unique passwords and update them regularly and where technically feasible we recommend to use Multi Factor Authentication.
What are your rights concerning the processing of your personal data?
You have the right to
- Access your personal data: you can request a copy of your personal data that is being processed by your coach.
- Rectification of your personal data: you can request correction of inaccurate or incomplete personal data.
- Erasure of your personal data: you can request deletion of your personal data, except where the retention is legally required.
- Restriction of processing your personal data: you can request limited processing of your data in certain circumstances, such as when contesting its accuracy or lawfulness.
- Data Portability: you can request a copy of your personal data in a structured commonly used format and have it transferred to another service provider, if technically feasible
- Object: you can request to stop processing your personal data. As an example, you can exercise this right if you do not wish to receive our periodic newsletter.
- Not to be subject to a decision based solely on automated processing, including profiling: you can ask a human review of the decision if it is solely based on automated processing of your personal data.
- Withdraw your consent: if the processing of your personal data is based on your consent, you have the right to withdraw it at any time without affecting past lawful processing.
- Lodge a complaint with the Belgian Data Protection Authority. For more information please visit (https://www.dataprotectionauthority.be/citizen)
How you can exercise your rights
You can exercise your right via e-mail at privacy@brusselsrunningcoach.be . In case we are we are unable to verify your identity, we may request a copy of your identification card.
Third party links and references
Our website and services may include links and references to third-party websites and services. This privacy policy does not apply to those external sites and services. Users should review their privacy policies separately.
Changes to the privacy policy
This privacy policy may be updated periodically. Continued use of services after changes indicates acceptance of revised terms.
Contact information
For any questions or concerns regarding this privacy policy please contact privacy@brusselsrunningcoach.be